As the current school year winds down, it’s the perfect time to start preparing for the 2025–26 academic year. Whether you're a school district, private school, or school photography company, ensuring your ID card printing system is ready is key to a smooth start. At IdentiSys, we’re here to help you get ahead of the back-to-school rush with expert guidance, competitive pricing, and unmatched support.

North America’s Leading Provider of Student ID and Badge Solutions

As North America's largest full-service identification solutions provider, IdentiSys offers everything schools need to issue student ID cards and faculty badges. From basic desktop printers to full-service badging systems, our comprehensive product line and expert service team ensure your school is prepared and protected.

Stock Up on ID Printer Supplies Before the Rush

We help schools, districts, and photography companies stay stocked and ready with:

• Blank ID card stock in all configurations (PVC, composite, magnetic stripe, and technology cards)
• Pre-printed card stock with school branding to speed up issuance
• Color and monochrome ribbons for all major printer brands
• Cleaning kits to keep printers running efficiently
• Lanyards, badge holders, and clips to complete the credentialing process

With competitive pricing and high inventory levels, IdentiSys ensures you get the supplies you need—on time and within budget.

Upgrade Your System with Powerful ID Card Printers & Software

Outdated or underperforming systems can slow down your registration process. IdentiSys offers flexible upgrade options for both hardware and software—many of which integrate seamlessly with your existing student information systems.

Featured printers for schools and photo companies include:

• Entrust Sigma ID3 – Built for secure, cloud-ready badge issuance
• Fargo DTC1500SE – Ideal for high-volume, cost-effective printing
• Evolis Primacy 2 SE – Feature-rich and built for flexibility, with options for dual-sided printing, encoding, and lamination
• IDP SOLID 310 LE – Budget-friendly and perfect for school badge programs
• Swiftpro 300LE – Professional-grade retransfer printer for photo-perfect results

We also carry a full range of models from Zebra, Matica, Magicard, and more—ensuring we can match the best solution to your unique needs and budget.

Seamless Integration with Your Existing Systems

Need your ID system to pull from your SIS or database? We offer a wide selection of ID card software that integrates with most student management systems. Whether you need a basic badge designer or a fully automated issuance platform, we’ll configure your system for efficiency and ease of use.

Local Support, National Reach

With offices and technicians across North America, IdentiSys is uniquely positioned to offer:

• On-site installation and training
• Preventative maintenance plans
• Emergency repair services
• Remote support and troubleshooting

Our factory-certified technicians and dedicated account managers work with you to ensure your ID program runs smoothly from day one—and every day after.

Let's Get Ready Together

Whether you’re reordering supplies or planning a system upgrade, now is the time to prepare for next year. Partner with IdentiSys for industry-leading expertise, unbeatable selection, and local service you can count on.

Contact us today to schedule a consultation or request a quote!

In today’s fast-paced business environment, efficient inventory management is crucial for minimizing costs, optimizing operations, and maintaining customer satisfaction. One of the often-overlooked heroes in this process is the thermal barcode label. These small, printed identifiers play a big role in how warehouses, retail stores, and logistics companies keep track of their inventory with speed and accuracy.

What Are Thermal Barcode Labels?

Thermal barcode labels are printed using heat instead of traditional ink. There are two main types:

• Direct Thermal Labels: Created by applying heat directly to a heat-sensitive label. These are ideal for short-term use like shipping labels or receipts.
• Thermal Transfer Labels: Require a ribbon that transfers ink onto the label using heat. These are more durable and resistant to environmental conditions, making them ideal for long-term labeling.

How Thermal Barcode Labels Improve Inventory Management

1. Accurate Tracking

Thermal barcode labels provide a scannable and consistent method of tracking inventory from the moment it enters a facility to the point of sale or shipment. Scanners read these barcodes with high accuracy, reducing human error in data entry.

2. Faster Processing

With barcode scanning, employees can quickly log products into inventory, pick orders faster, and update stock levels in real time. This results in increased operational efficiency and faster order fulfillment.

3. Reduced Costs

Thermal printers generally have fewer moving parts and don’t require ink or toner (especially in direct thermal printing), which helps reduce maintenance and supply costs. The labels themselves are also relatively inexpensive and can be printed on-demand.

4. Improved Inventory Visibility

When each item is labeled with a unique barcode, it’s easier to track product movements across the supply chain. This real-time visibility helps companies make better decisions regarding restocking, warehousing, and order prioritization.

5. Adaptability to Various Environments

Thermal transfer labels are especially suited for harsh environments, such as cold storage, outdoor use, or exposure to chemicals. This makes them ideal for industries like pharmaceuticals, food distribution, and manufacturing.

Choosing the Right Label for Your Needs

To get the most out of thermal barcode labeling, it’s important to choose the right type of label material and printing method for your specific application. Factors to consider include

• Label lifespan: Direct thermal for short-term, thermal transfer for long-term.
• Exposure to elements: Use durable materials and thermal transfer ribbons for labels exposed to moisture, heat, or abrasion.
• Label size and printer compatibility: Ensure labels fit your thermal printer model and meet your scanning needs.

Final Thoughts

Thermal barcode labels might seem like a small detail in the grand scheme of inventory management, but they are essential to maintaining an organized, efficient, and accurate system. Whether you're a small retailer or a large-scale distribution center, investing in the right thermal labeling solution can lead to significant operational improvements.

Need help selecting the best thermal barcode labels and printers for your business? Contact us today to speak with one of our labeling experts!

Due to newly enacted and proposed tariffs on imported goods, many manufacturers and suppliers have begun adjusting pricing across a wide range of products. At IdentiSys, we’re committed to keeping you informed and helping you plan ahead for any potential disruptions or cost increases.

What’s Being Affected?

We’ve already received notifications from several of our partners that the following product categories will see pricing changes due to tariff impacts:

• ID card printers
• Printer ribbons and blank cards
• Proximity cards and smart credentials
• Badge holders, lanyards, and clips
• Security system components like readers and related access control equipment

While we’re working hard to absorb some of the increases internally, some of these rising costs will unfortunately need to be reflected in customer pricing.

Why Are Prices Increasing?

Tariffs are being applied to a broad set of imported goods, creating cost pressure on many essential components and finished products used in the identification and security industries.

The Good News

We maintain strong relationships with a variety of manufacturers and suppliers across the globe. We are actively sourcing and shifting inventory where possible to minimize disruption and cost.

We understand there are still many unknowns, but rest assured—we’re in this together. Our team is in constant communication with our partners and working proactively to manage inventory and mitigate risks. Many of our customers can still benefit from our well-stocked warehouse to avoid immediate impacts.

What You Can Do

Some of these increases are set to take effect in the coming days and weeks. To help you avoid possible higher costs, we recommend connecting with your rep and locking in your pricing now, if necessary. Placing upcoming orders ahead of the changes could lead to significant savings.

Our team is ready to assist you in planning ahead and identifying the best options for your needs. We’re here to help you stay ahead of changes and ensure your identification or security program runs smoothly and efficiently.

We will continue to monitor this evolving situation and keep you updated.

 

The trusted legacy software platforms Datacard ID Works and IDCentre have officially reached end-of-life status. This means they are no longer supported by Entrust and will no longer receive software updates, technical support, or critical security patches. If your organization is still relying on these outdated platforms for ID badge creation and issuance, it's time to plan your next step—before it’s too late.

Datacard ID Works and IDCentre software products have officially reached their end-of-life. Entrust ceased sales of these products on March 31, 2021, and provided support until March 31, 2022.

Without ongoing support, ID Works and IDCentre users face growing risks. Operating system updates, security enhancements, and changing hardware requirements can quickly cause compatibility issues. In many cases, the software may fail to launch, crash frequently, or even become completely unusable. Even temporary fixes, such as running the software in compatibility mode or on virtual machines, are just that—temporary. These workarounds leave your organization vulnerable to interruptions, inefficiencies, and increased cybersecurity risk.

In addition, the USB dongles required to run ID Works and IDCentre are no longer being manufactured. If a dongle is lost or damaged, there is no path to replace it—rendering the software inoperable and leaving your organization without a functioning ID issuance system.

Why You Shouldn’t Wait

Delaying your migration puts your ID issuance program at risk of disruption. For schools, corporations, healthcare institutions, or government agencies relying on consistent and secure ID production, this could mean delayed badge issuance, compliance concerns, and higher IT support costs just to keep legacy software limping along.

Upgrade to Entrust Instant ID – Cloud or On-Premises

To stay secure, efficient, and flexible, we strongly recommend transitioning to Entrust Instant ID—Entrust’s next-generation ID issuance platform. Available in both cloud-based and on-premise deployments, Instant ID gives your organization options. Whether you prefer the scalability and accessibility of the cloud or have a policy that requires data to remain on-site, there is a version of Instant ID that fits your requirements.

Entrust Instant ID as a Service (IIDaaS) is the cloud-based version, offering centralized management, browser-based access, and real-time updates without the need for local installs. For organizations that require on-premise solutions due to internal policy, regulatory mandates, or data privacy concerns, Entrust Instant ID is also available as a traditional on-site software deployment with many of the same modern capabilities.

Key Benefits of Entrust Instant ID:

• Cloud-Based Convenience: No need for local software installs or maintenance. Instant ID as a Service works from your browser, keeping your environment lightweight and up to date.

• Secure and Compliant: Built with modern security standards, Instant ID protects your data and ensures compliance with today’s strict cybersecurity requirements.

• Support for Physical and Mobile Credentials: Go beyond plastic cards. Issue secure digital IDs that can be stored on smartphones, ideal for modern, mobile-first environments.

• Scalable for Any Organization: Whether you have a single location or multiple sites, Instant ID grows with your needs and simplifies multi-site badge issuance.

• User-Friendly Interface: Designed with modern usability in mind, Instant ID reduces training time and increases efficiency across your team.

• Ongoing Support and Updates: Whether using the cloud or on-premise version, Entrust provides reliable updates and customer support to ensure your system remains secure and effective.

Ready to Make the Switch?

Entrust Instant ID isn’t just a replacement for ID Works and IDCentre—it’s a significant upgrade. By migrating now, you ensure business continuity, enhanced security, and future-ready ID badge issuance for your organization.

Need help planning your migration? As an authorized Entrust partner, we’re here to support your transition every step of the way—from consultation to implementation and training.

Contact us today to get started with Entrust Instant ID and leave legacy software behind for good.

When investing in an ID card printer for your organization, one of the biggest decisions you'll face is whether to lease or buy. Both options have advantages and drawbacks, depending on your budget, needs, and long-term goals. In this guide, we'll explore the pros and cons of each approach to help you make the right decision for your business.

Buying an ID Card Printer

Purchasing an ID card printer outright means you own the equipment from day one. This can be a great choice for businesses that require regular and long-term ID card printing.

Pros of Buying:

• Long-Term Savings: Over time, purchasing is more cost-effective than leasing.
• Full Ownership: You have complete control over the printer, its maintenance, and any upgrades.
• No Monthly Payments: Eliminates ongoing leasing costs, making budgeting simpler.
• Better Customization: You can choose a model that best suits your printing volume and security needs.

Cons of Buying:

• High Upfront Cost: A significant initial investment is required.
• Maintenance and Repairs: The responsibility for upkeep and potential repairs falls on you.
• Technology Obsolescence: As technology evolves, your printer may become outdated, requiring future upgrades.

Leasing an ID Card Printer

Leasing an ID card printer involves making regular payments to use the equipment for a set period. This can be an attractive option for organizations with budget constraints or those that need flexibility.

Pros of Leasing:

• Lower Upfront Costs: Ideal for businesses that want to avoid large initial expenses.
• Predictable Budgeting: Fixed monthly payments make it easier to manage cash flow.
• Access to Upgrades: Leasing allows you to upgrade to newer models when your term ends.
• Maintenance Included: Many lease agreements include maintenance and support, reducing downtime and repair costs.

Cons of Leasing:

• Higher Long-Term Costs: Over time, leasing can be more expensive than purchasing.
• No Ownership: You don’t own the equipment, meaning you must return it or renew your lease at the end of the term.
• Contract Commitments: Leasing requires a contract, which may not be flexible if your needs change.

Which Option is Right for You?

• Buy if: You have the budget for an upfront investment, need long-term ID card printing, and want full control over the equipment.
• Lease if: You want to spread out costs, need the flexibility to upgrade, or prefer a maintenance-included option.

At IdentiSys, we offer both purchasing and leasing options for ID card printers. Our team can help you evaluate your printing needs and determine the best solution for your organization. Contact us today to discuss your options!

As businesses, schools, and organizations evolve, so do their security and access control needs. Many companies still rely on older proximity card technology, but with the rapid advancement of contactless smart card technology, it’s becoming increasingly clear that a migration is not just an upgrade—it's a step toward a more secure, efficient, and flexible access control system.

If you're looking to transition from old proximity card technology to newer contactless smart cards, here's a comprehensive guide on the best practices for a smooth migration:

1. Assess Your Current System

Before making any changes, take stock of your existing access control infrastructure. Evaluate the following:

• Card Types in Use: Determine whether you’re using traditional proximity cards, key fobs, or tokens.
• Reader Compatibility: Check whether your current access control readers can support newer smart technologies (like NFC or Bluetooth).
• Security Gaps: Assess if there are vulnerabilities in your current system that newer technologies could address.

Understanding your current system's limitations will give you a clearer idea of what to upgrade, replace, or modify during the transition.

2. Choose the Right Contactless Smart Technology

There are a variety of contactless smart card technologies available, so it’s important to choose the one that best suits your needs. Some popular options include:

• Near Field Communication (NFC): Works by simply tapping a card or mobile phone close to a reader.
• Bluetooth Low Energy (BLE): Ideal for mobile access control where credentials can be stored on smartphones.
• MIFARE and iCLASS: Popular smart card technologies offering various encryption levels, making it suitable for secure environments.

Choose the right technology based on your security requirements, the type of access control systems you use, and user convenience.

3. Plan for a Phased Rollout

Rather than completely overhauling your access control system in one go, consider a phased migration. This allows for:

• Testing: You can run tests on the new system before fully deploying it.
• Cost-Effectiveness: Spreading out the cost of upgrades (like new readers and cards) over time.
• User Adaptation: Allow users to adapt to the new technology gradually.

You can start by issuing new smart cards or mobile credentials to a small group of users, then scale up as the new system proves to be reliable.

4. Upgrade Access Control Readers

To read the new contactless smart cards, you’ll likely need to upgrade or replace your old proximity card readers. Modern smart card readers are backward compatible with old proximity cards but will provide additional features like:

• Increased security: Smart cards offer stronger encryption and authentication protocols.
• Mobile compatibility: Most new systems can interact with mobile phones, making them more versatile.
• Future-proofing: New readers support various technologies, meaning you won’t need to upgrade again anytime soon.

When selecting new readers, ensure they are compatible with the specific smart card technology you’ve chosen.

5. Data Migration and Credential Management

A crucial aspect of migrating to a new system is ensuring smooth data migration. This includes transferring user credentials, access levels, and historical data (like access logs) to the new system. To make this process smoother:

• Backup Your Data: Before you start, ensure all data from your old system is backed up.
• Update User Information: You may need to update user profiles, access permissions, and other relevant data in your new system.
• Integrate with Existing Systems: Ensure that your new smart card system integrates seamlessly with other systems such as employee databases, time and attendance tracking, or visitor management systems.

6. Employee Training and Communication

When implementing a new system, user adoption is key. Proper training and communication will make the transition smoother for everyone involved. Ensure employees understand how the new technology works and how to use their new smart cards or mobile credentials. Key training points include:

• How to use the new cards or mobile credentials: Provide step-by-step guides for accessing buildings or restricted areas.
• Troubleshooting tips: Help employees understand what to do in case of issues with their cards or devices.
• Security protocols: Educate employees on the importance of keeping their new credentials safe and reporting any lost or stolen cards promptly.

7. Test and Troubleshoot

Once the new technology is in place, conduct thorough testing to identify any potential issues before full implementation. Testing should include:

• Reader performance: Ensure that smart card readers can quickly and accurately authenticate users.
• System integration: Make sure the new system works well with existing software and hardware.
• Security protocols: Test the security features to ensure there are no vulnerabilities.

8. Monitor and Evaluate

After the system is up and running, monitor its performance closely. Collect feedback from users and security personnel, and address any issues as they arise. It’s also essential to evaluate how the new system is performing in terms of:

• Security improvements: Are there fewer security breaches?
• Efficiency gains: Is the system faster and more convenient for users?
• Cost savings: Over time, you may find that the new system reduces operational costs or reduces the need for administrative support.

Contact us today

In today's fast-paced business environment, keeping track of equipment and assets is more critical than ever. Whether you're managing inventory in a warehouse, ensuring safety in a healthcare facility, or maintaining equipment in a manufacturing plant, knowing the location and status of your valuable assets can save time, reduce costs, and improve operational efficiency. One of the most effective ways to achieve this is through the use of labels and tags combined with powerful asset tracking software.

Why Track and Locate Equipment?

Equipment and asset tracking is essential for organizations across various industries, including:

1. Manufacturing and Industrial Facilities- Manufacturers use asset tracking to monitor machinery, tools, and raw materials, ensuring production efficiency and minimizing downtime due to misplaced equipment.

2. Healthcare and Medical Facilities- Hospitals and clinics need accurate tracking of medical devices, diagnostic equipment, and even patient records to ensure safety, compliance, and efficient patient care.

3. Warehousing and Distribution Centers- Inventory management is crucial for warehouses, where tracking and locating items prevent stockouts, overstock, and improve order fulfillment accuracy.

4. Construction and Field Service Industries- Construction companies track tools, heavy machinery, and vehicles on multiple job sites to reduce losses, prevent theft, and streamline logistics.

5. Educational Institutions- Schools and universities use tracking systems to manage IT equipment, library books, and other valuable assets spread across large campuses.

How Labels and Tags Work in Equipment Tracking

Labels and tags are fundamental components of a comprehensive asset tracking system. They come in various types, each designed to suit different tracking needs:

1. Barcode Labels- These are cost-effective and widely used for inventory management. They require barcode scanners to read information and are suitable for less rugged environments.

2. RFID Tags- RFID (Radio Frequency Identification) tags allow for contactless scanning and can be read from a distance. They are ideal for high-volume environments and offer faster scanning than barcodes.

3. QR Code Labels- QR codes can store more information than traditional barcodes and can be scanned using smartphones, making them perfect for mobile asset management.

4. Durable Asset Tags- Made from metal or other rugged materials, these tags are designed to withstand harsh conditions, making them ideal for heavy machinery and outdoor equipment.

5. Bluetooth Beacons- These tags work with Real-Time Location Systems (RTLS) and provide accurate location tracking, ideal for high-value assets that need constant monitoring.

Best Practices for Tracking and Locating Equipment

To effectively track and locate equipment using labels and tags, follow these best practices:

1. Choose the Right Label or Tag- Select a tag or label based on the environment and usage. For example, use durable asset tags for heavy equipment and RFID tags for high-volume inventory management.

2. Standardize Labeling- Consistent labeling helps with easy identification and reduces errors. Use a standardized naming convention and ensure labels are legible and securely attached.

3. Integrate with Asset Tracking Software- Pairing tags with asset tracking software allows you to monitor equipment in real-time, schedule maintenance, and generate reports for better decision-making.

4. Train Employees- Ensure staff is trained to use scanners and tracking software correctly, minimizing human errors and improving data accuracy.

5. Regular Audits and Updates- Conduct regular audits to ensure data accuracy. Update the system when equipment is moved, repaired, or retired.

Benefits of Tracking Equipment with Labels and Tags

Implementing an equipment tracking system offers numerous benefits:

1. Increased Efficiency and Productivity- Knowing the exact location of equipment reduces time spent searching for assets, enabling employees to focus on their tasks.

2. Cost Savings- Preventing equipment loss and theft saves replacement costs. Efficient tracking also helps with maintenance schedules, reducing repair costs and downtime.

3. Improved Inventory Management-  With accurate asset tracking, organizations can optimize inventory levels, preventing overstocking and stockouts.

4. Enhanced Security and Compliance- Tracking equipment helps organizations comply with industry regulations, ensuring safety and security standards are maintained.

5. Data-Driven Decision Making- Detailed reports and analytics provide valuable insights into equipment usage patterns, helping organizations make informed purchasing and maintenance decisions.

How IdentiSys Can Help

At IdentiSys, we offer comprehensive asset and equipment tracking solutions tailored to your industry needs. Our range of tagging and labeling systems, combined with advanced asset tracking software, allows you to efficiently track, manage, and locate equipment with ease. From durable asset tags for industrial environments to RFID and Bluetooth beacons for real-time location tracking, we have you covered.

Ready to streamline your equipment tracking and improve operational efficiency? Contact IdentiSys today to learn more about our tagging and labeling systems and how they can benefit your organization.

In today’s world, where sustainability is a critical concern for businesses and individuals alike, access control technologies are under scrutiny for their environmental impact. One key question arises: Are mobile credentials more sustainable than traditional plastic access cards?

To answer this, a life cycle assessment (LCA) offers valuable insights. This blog draws on findings from an HID Global study titled "Mobile vs. Plastic: Which Credentials Are More Sustainable?", which reveals the substantial environmental benefits of mobile access technologies.

Understanding Life Cycle Assessments

Measuring sustainability involves examining every stage of a product’s life cycle—from cradle to grave. This includes:

• Raw Materials: The resources extracted to create the product.
• Manufacturing: The processes and energy involved in production.
• Distribution: The impact of transporting the product.
• Usage: How the product is used and its associated energy consumption.
• End of Life: Disposal or recycling of the product.

Findings: Mobile Credentials Are Substantially Less Harmful

HID Global’s study revealed that mobile access credentials significantly reduce environmental impact compared to plastic cards across multiple metrics. For an average number of daily uses, mobile credentials demonstrated the following advantages:

• 75% Reduction in Carbon Emissions: Mobile credentials emit 75% less carbon dioxide equivalent compared to PVC cards.
• 83% Less Fossil Fuel Depletion: Mobile access conserves fossil fuel resources by a substantial margin.
• 88% Lower Nutrient Runoff: The impact on water systems is significantly reduced, minimizing the risk of pollution.
• 92% Less Smog Production: Mobile credentials contribute far less to atmospheric smog formation.
• 94% Lower Acid Rain Potential: The potential for acid rain formation is dramatically decreased.
• 99.99% Reduction in Ozone Layer Depletion: Mobile access has an almost negligible impact on ozone layer depletion.

These findings validate the assumption that mobile credentials are more environmentally friendly than traditional plastic cards.

Beyond the Numbers: Key Insights for Sustainability

The LCA also provided critical insights into the life cycle stages with the most significant environmental impact. These findings guide efforts to:

• Optimize Ingredients and Design: Developing products with more sustainable materials.
• Evaluate Supplier Practices: Partnering with suppliers committed to reducing their ecological footprint.
• Enhance Manufacturing Processes: Exploring energy conservation opportunities, such as heat recovery systems, to minimize energy consumption.

Additional Advantages of Mobile Credentials

Beyond their sustainability benefits, mobile credentials offer numerous practical advantages:

• Convenience: Users can access secured areas with devices they already carry, such as smartphones or smartwatches.
• Enhanced Security: Mobile credentials are less prone to loss, theft, or cloning compared to physical cards.
• Cost Savings: While plastic cards have a one-time production cost, mobile credentials operate on a subscription model that can be more economical in the long term.

How IdentiSys Can Help

Navigating the choice between mobile credentials and plastic access cards can be challenging. IdentiSys specializes in helping businesses determine the best solution tailored to their specific needs. Whether you prioritize sustainability, cost-effectiveness, or convenience, our experts can provide insights and recommendations to guide your decision-making process. We offer a range of access control solutions, including both mobile and card-based systems, ensuring your business finds the perfect fit.

A Clear Choice for a Greener Future

The transition from plastic to mobile credentials is not just a step toward modernizing access control systems—it’s a commitment to sustainability. Mobile access reduces environmental impact while delivering convenience, security, and cost efficiency.

Organizations aiming to lower their ecological footprint should consider adopting mobile credentials. By doing so, they contribute to a greener planet while embracing cutting-edge access control solutions. Contact us today to speak with an expert on more information about mobile and plastic credentials. 

Proximity cards are essential for modern access control systems, but they can also represent a significant expense for organizations. From understanding the type of card you have to finding cost-effective procurement strategies, there are several ways to optimize your spending. Here, we outline actionable tips to save money on prox cards and provide guidance on how to identify the type of card you’re using.

How to Identify the Type of Prox Card You Have

Before you can save money on prox cards, it's crucial to understand what type of card your system uses. Not all prox cards are created equal, and identifying the specifics can help you make smarter purchasing decisions.

• Look for Branding and Markings- Check for any logos, part numbers, or manufacturer markings on the card. Common brands include HID, Identiv, and Schlage, which often print their names or model numbers directly on the card.
• Inspect the Card’s Format- Card formats refer to how data is encoded on the card. Look for information like 26-bit Wiegand, 37-bit, or custom formats printed on the card or provided in your system documentation.
• Check with Your Access Control System Provider- Your access control system’s provider can usually tell you what types of prox cards are compatible with your system based on your current setup.
• Use a Card Reader- Card readers designed to analyze prox cards can provide details such as frequency (e.g., 125 kHz or 13.56 MHz for smart cards) and encoding information.
• Contact Your Supplier- If you’re unsure, consult your current card supplier. They can often identify your cards based on photos or the system’s specifications.
  

Ways to Save Money on Prox Cards

Once you've identified the type of prox card you need, you can explore various strategies to reduce costs without compromising security or functionality

• Buy in Bulk- Purchasing prox cards in larger quantities can significantly reduce the cost per card. If your organization has consistent needs, consider stocking up to take advantage of bulk pricing.
• Opt for IdentiSys-Branded Cards- Many systems can use IdentiSys prox cards that are fully compatible with major brands. These alternatives often provide the same functionality at a fraction of the cost.
• Reuse and Reprogram Cards- If your access control system supports it, reprogramming existing cards can save money. This is particularly useful for organizations with high turnover rates.
• Consider Smart Cards or Mobile Credentials- While they may have a higher upfront cost, smart cards or mobile credentials (e.g., smartphone-based access) can offer better longevity and security, reducing replacement costs over time.
• Use Durable Cards- Investing in durable or laminated cards can extend their lifespan, reducing the need for frequent replacements.

Why Proper Card Management Matters

Beyond purchasing, proper management of prox cards can further reduce costs. Implement policies for issuing, retrieving, and reprogramming cards when employees leave or roles change. Regularly auditing your inventory can also help identify unused cards and prevent over-purchasing.

Contact us today 

Saving money on prox cards with understanding what you’re using and exploring smarter procurement strategies. By identifying your card type, shopping strategically, and managing your inventory effectively, you can reduce expenses while maintaining a secure and efficient access control system. If you need help identifying or sourcing prox cards, contact us for expert advice and cost-effective solutions.

In our increasingly digital world, protecting privacy has become more important than ever. With personal information being exchanged and stored online at an unprecedented rate, robust security measures are essential. Smart cards are one such solution, offering a secure way to store and transmit sensitive data. Used across various sectors, from banking and healthcare to government identification, smart cards provide a strong defense against privacy breaches.

But how do these cards actually work? And why are they so vital in protecting personal privacy? Let’s explore.

What Are Smart Cards?

A smart card is a physical card, typically the size of a credit card, embedded with a microchip capable of securely storing and processing data. Unlike traditional magnetic stripe cards, which offer limited data storage, smart cards can hold much more information and come equipped with advanced security features like encryption and multi-factor authentication.

They are commonly used in applications where privacy is a top priority, including:

• Banking and payments
• Healthcare (patient records)
• Government identification (ID cards)
• Corporate access control (building and system access)

How Do Smart Cards Protect Privacy?

Smart cards are designed with multiple layers of security to ensure that only authorized individuals can access the sensitive data stored on them. Let’s break down the key security features:

1. Data Encryption- Encryption is one of the primary ways that smart cards protect privacy.

• How it works: Data stored on or transmitted by the card is converted into a secure code that is unreadable to anyone without the proper decryption key.
• Why it matters: This encryption protects sensitive data, such as financial and medical records, from being intercepted during transmission. Even if the card is lost or stolen, the encrypted data cannot be accessed without the decryption key.

2. Authentication and Access Control- Smart cards ensure that only authorized users can access specific data by utilizing authentication protocols.

• Multi-factor authentication (MFA): Users may be required to provide something they know (a PIN) and something they are (biometric data, such as a fingerprint), making unauthorized access much more difficult.
• Role-based access control: Organizations can control which information is accessible by different users, limiting the chance of privacy violations.

3. Secure Data Storage- Smart cards are designed with secure storage to prevent unauthorized access or duplication of stored data.

• Tamper-resistant hardware: If someone tries to physically alter the card to access its data, the card becomes inoperable, ensuring that the data remains protected.
• Data partitioning: Smart cards can store data in separate sections, with each partition accessible by different users or systems. This increases privacy by ensuring that only specific, authorized data is shared.

4. Privacy by Design- Smart cards are often built with a “privacy by design” approach, ensuring user privacy is prioritized.

• User control: Many applications allow users to control which data is shared. For instance, a healthcare smart card may store sensitive medical data that only authorized providers can access.
• Minimal data sharing: The card transmits only the essential information needed for verification, reducing the risk of unnecessary data exposure.

5. Secure Communication Channels- Smart cards communicate with devices over encrypted channels, minimizing the risk of interception.

• Mutual authentication: Both the card and the terminal authenticate each other before exchanging any data, preventing unauthorized access or tampering.
• Prevention of data skimming: Unlike magnetic stripe cards, smart cards are resistant to skimming devices, making it harder for unauthorized parties to read the card's data.

6. Protection Against Identity Theft- Smart cards are highly resistant to counterfeiting, making them an excellent tool for protecting against identity theft.

• Unique identifiers: Each card has a unique identifier, making it difficult to duplicate and preventing fraudsters from impersonating a legitimate user.
• Minimized personal information exposure: Smart cards can authenticate identity without exposing sensitive personal details, further reducing the risk of identity theft.

7. Compliance with Privacy Regulations- Smart cards are also valuable tools for organizations that need to comply with privacy laws such as GDPR (General Data Protection Regulation) and HIPAA (Health Insurance Portability and Accountability Act).

• Data protection by default: The security features of smart cards help ensure that sensitive data remains protected, assisting organizations in meeting regulatory requirements.
• Auditable access records: Many smart card systems keep a detailed log of who accessed the data and when, promoting transparency and accountability.

Applications of Smart Cards for Privacy Protection

Smart cards are used in a variety of settings where privacy protection is paramount. Here are some key examples:

• Healthcare: Smart cards store patient medical records, allowing healthcare providers to access essential data while keeping other sensitive information secure.
• Banking and Payments: Chip-enabled smart cards protect financial transactions by encrypting each payment, reducing the risk of fraud.
• Government and ID Programs: Smart cards, such as national IDs or driver’s licenses, secure citizens' personal information and help prevent identity theft or misuse.
• Corporate Access Control: In workplaces, smart cards control access to buildings, systems, and sensitive data, ensuring that only authorized employees can enter restricted areas or view confidential information.

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Smart cards play a crucial role in protecting privacy in today's increasingly data-driven world. Through their use of advanced encryption, authentication protocols, and secure storage, they safeguard sensitive personal information from theft, unauthorized access, and fraud.

As concerns over data protection continue to rise, smart cards offer a reliable, proven solution for securing privacy across various sectors—whether in healthcare, finance, government, or corporate settings.

By adopting smart card technology, organizations can protect their users' privacy while also ensuring compliance with strict privacy regulations. In a world where personal data is constantly at risk, smart cards provide a secure, efficient way to protect privacy and build trust. Contact us for more information on how you can get your smart cards today. 

When issuing ID cards for employees, students, or visitors, organizations often face a key decision: should they outsource the task to a service provider or manage it in-house by purchasing an ID card printer? While outsourcing offers convenience, owning an ID card printer provides notable advantages, such as cost savings, flexibility, security, and complete control over the printing process. Here’s why investing in your own printer might be the right choice for your organization.

1. Long-Term Cost Efficiency

Although purchasing an ID card printer requires an upfront investment, it can lead to significant cost savings over time. Outsourcing often comes with recurring fees, including per-card charges, setup costs, and shipping. For organizations that frequently issue ID cards, these expenses can accumulate quickly. By handling the process internally, you only need to budget for consumables like ribbons and blank cards.

In-house printing also allows for better inventory control, reducing waste caused by over-ordering or errors from third-party providers. Over time, these savings can outweigh the initial purchase cost of the printer.

2. Flexibility and Convenience

Owning an ID card printer enables you to produce cards on demand. Whether onboarding new employees, welcoming students each semester, or accommodating frequent visitors, you can issue cards immediately without waiting on a third-party provider.

This flexibility is especially beneficial when updates are needed. For instance, if an employee changes roles or a card design requires adjustments, reprinting can be done instantly in-house, avoiding delays and additional charges from outsourcing.

3. Improved Security and Data Protection

ID cards often carry sensitive information, such as employee IDs, contact details, or embedded data for access control. Printing these cards in-house keeps the entire process secure within your organization, reducing the risk of data breaches.

Outsourcing requires sharing sensitive information with an external provider, which can introduce vulnerabilities. In-house printing gives you full control over your data, ensuring compliance with privacy and security standards.

4. Total Control Over Design and Features

With your own ID card printer, you have complete freedom to design cards that align with your organization’s branding and security needs. From custom colors and logos to advanced security features like holograms or UV printing, the possibilities are extensive.

This is particularly advantageous for organizations that frequently update their branding or require different designs for various departments or roles. An in-house setup also lets you experiment with layouts and features without incurring extra fees often associated with customizations from third-party vendors.

5. Time Savings and Enhanced Productivity

Printing ID cards internally can streamline workflows. New employees or students can receive their ID cards immediately, allowing them to access facilities or resources without delay. This is particularly valuable in industries like healthcare, education, and corporate environments, where timely access is essential.

Quicker issuance reduces administrative effort and eliminates the need to coordinate with external providers, freeing up your team to focus on other priorities.

6. Seamless Integration with Access Control Systems

Many organizations use ID cards for more than identification—they serve as key components of access control systems. Printing cards in-house ensures seamless compatibility with these systems, especially when specialized features like barcodes, magnetic stripes, or RFID encoding are required.

Some printers even support advanced capabilities, such as dual-sided printing and smart card encoding, giving you the flexibility to meet a wide range of security and functionality needs.

7. Maintenance and Support Benefits

When you invest in an ID card printer, you gain access to manufacturer support and maintenance services to help keep your equipment in top condition. Extended warranties and troubleshooting resources make it easy to manage upkeep, ensuring that your printer delivers reliable performance for years to come.

This proactive maintenance approach extends the printer’s lifespan, making it a valuable long-term investment.

Is In-House Printing Right for You?

For organizations with high card issuance volumes or a need for enhanced control and security, in-house printing is often the best solution. While outsourcing may work for smaller-scale needs, owning an ID card printer provides unmatched flexibility, efficiency, and peace of mind.

Take control of your ID card issuance process by investing in an in-house printing solution tailored to your organization’s requirements. Explore your options and see how in-house printing can simplify operations while delivering professional, secure results. Contact us today for more information on in-house vs outsourced printing and which one is the best for you. 

In access control systems, reusing proximity and smart cards is a sustainable and cost-effective approach that benefits both businesses and the environment. However, not all credentials are equally suited for reuse. Here, we’ll explore the types of cards and devices that can be efficiently reused and discuss strategies for maximizing their utility.

Clamshell Cards and Keyfobs: Built for Reuse

Clamshell cards and keyfobs are excellent choices for reuse due to their durable construction and design simplicity.

• No Custom Information Built In: These credentials typically come without preloaded custom data, making them easier to repurpose for new users or access points.
• Durable ABS Materials: The robust ABS plastic construction ensures that clamshell cards and keyfobs can withstand daily wear and tear, extending their lifespan and reducing waste.

Their adaptability makes them ideal for environments like offices, gyms, and gated communities where access credentials frequently change hands.

Preprinted Cards: A Versatile Option

Preprinted cards, such as hotel room keys, can also be reused effectively. These cards usually can be programmed with temporary data, which can be wiped or overwritten as needed.

Key Advantages:

• Cost-effective for businesses with a high turnover of temporary users.
• Easy to manage with existing access control systems.

Hotels, for example, often use preprinted cards that can be reprogrammed for each guest's stay, minimizing waste while maintaining security.

Mobile Credentials: The Next Step in Reusability

Another innovative way to enhance reusability is by upgrading to mobile credentials. These systems eliminate the need for physical cards altogether, allowing users to access secure areas using smartphones or other mobile devices.

Benefits of Mobile Credentials:

• Simplifies the transition from physical cards to digital access.
• Frees up physical credentials for repurposing in other areas or by other users.
• Reduces the long-term cost of purchasing and managing physical cards.

By combining mobile credentials with reusable cards, businesses can achieve a highly flexible and sustainable access control system.

Best Practices for Reusing Credentials

• Regular Maintenance: Ensure that clamshell cards and keyfobs are periodically inspected and cleaned to maintain functionality.
• Reprogram as Needed: Use a secure system to reprogram cards and keyfobs for new users or areas.

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Reusing proximity and smart cards like clamshells, keyfobs, and preprinted cards offers a practical solution to reduce costs and environmental impact. Combined with mobile credentialing systems, these options provide businesses with flexible, sustainable access control solutions.

Would you like to discuss how reusable credentials could enhance your access control system? Contact us today to learn more!

Organizations are constantly seeking ways to enhance security while staying within budget. When it comes to ID card printing, finding a solution that delivers both protection and value is essential. The Evolis Primacy 2 SE provides two standout features that offer exactly that: custom watermark printing and an optional lamination module with custom holographic lamination. Here's how these features can help you save money and increase the security of your ID cards.

1. Custom Watermark Printing – No Lamination Needed!

One of the most innovative features of the Evolis Primacy 2 SE is its ability to print custom watermarks directly onto ID cards using the YMCKOO double overlay ribbon. This eliminates the need for a lamination module while still giving you advanced security.

How Custom Watermark Printing Works

With the Primacy 2 SE, you can design and print a custom watermark directly on the surface of the card. This watermark can be unique to your organization, making it extremely difficult to replicate or tamper with. Watermarks add an extra layer of visual security that is subtle yet effective in combating counterfeiting.

The Value of Watermark Printing

For organizations that need a cost-effective security measure, watermark printing offers significant value. Because it doesn’t require the additional hardware or supplies associated with lamination, it reduces both upfront and ongoing costs. You can achieve high-level security without compromising your budget, making watermark printing an ideal choice for schools, corporate offices, government agencies, and other entities looking for a secure, low-maintenance solution.

Key Benefits:

• No additional equipment: You don't need a lamination module to print secure watermarks.
• Increased security: Unique watermarks are difficult to forge, providing enhanced protection against counterfeiting.
• Cost savings: You can save on lamination materials and maintenance while still adding a security feature to your cards.

2. Optional Lamination Module for Enhanced Durability and Protection

While custom watermark printing is an excellent security measure, some organizations may require more durability or a polished, professional look for their ID cards. For these cases, the Evolis Primacy 2 SE offers an optional lamination module that allows you to apply custom lamination films, including holographic lamination.

Benefits of Lamination

Lamination not only enhances the security of your cards but also improves their durability. Laminated cards resist wear and tear better than non-laminated ones, extending their lifespan and protecting them from fading, moisture, and scratches.

With the Primacy 2 SE, you can choose from blank and holographic lamination options. Holographic lamination adds an additional layer of security by incorporating unique designs or company logos that are hard to replicate. These laminates can give your cards a premium finish while ensuring that they stand up to daily use.

When Lamination is the Right Choice

For organizations where ID cards need to endure constant handling or exposure to harsh environments, lamination is the best option. It’s especially valuable in industries such as healthcare, manufacturing, and education, where ID cards may be used for access control, time tracking, or employee identification.

Key Benefits:

• Increased durability: Laminated cards last longer and are more resistant to damage from daily use.
• Holographic designs: Add another layer of security with unique holographic designs.
• Enhanced look: Lamination gives ID cards a professional and polished appearance.
  

Choosing the Best Solution for Your Organization

Whether you’re looking for an affordable security solution or need durable, long-lasting ID cards, the Evolis Primacy 2 SE has you covered. With the option to print custom watermarks directly onto cards or add an optional lamination module for extra durability and security, you can tailor your ID card solution to your specific needs.

For those seeking a cost-effective yet secure option, watermark printing delivers advanced protection without the need for additional lamination equipment. However, for organizations that prioritize long-lasting durability and a polished appearance, the optional lamination module with holographic lamination is a perfect fit.

By leveraging the flexibility of the Evolis Primacy 2 SE, you can save money, boost security, and produce professional-grade ID cards all at once.

Limited-Time Promotion: Get a Free Ribbon with Your Purchase of a Primacy 2 SE

For a limited time, when you purchase a Primacy 2 SE, you’ll receive your choice of one free ribbon: YMCKO, YMCKO-K, or YMCKOO!

• Choose the YMCKOO ribbon if you want to take advantage of the custom watermark printing feature for secure, non-laminated cards.
• Choose either the YMCKO or YMCKO-K ribbon if you prefer to print cards for use with lamination.
  

Hurry! This deal is only available for a limited time — ends 12/15/2024 — and cannot be combined with other promotions or special pricing. Don't miss out on this opportunity to enhance your ID card security and save on supplies!

Contact us today to learn more and take advantage of this exclusive offer!

Barcode printers, also known as thermal transfer and direct thermal printers, are essential tools for creating high-quality labels, wristbands, receipts, and more. These printers are used across industries for applications like patient ID wristbands, shipping labels, product and food labeling, event badges, inventory tracking, and ticket printing. With a variety of types and features, finding the right thermal barcode printer for your needs can ensure efficient, reliable performance.

Direct Thermal vs. Thermal Transfer Printing: How They Work and Key Differences

Understanding the differences between thermal transfer and direct thermal printing is crucial to choosing the right system.

1. Direct Thermal Printing: Direct thermal printers use heat-sensitive paper that darkens when exposed to heat, producing an image without the need for ink, toner, or ribbons. This method is ideal for applications where labels and prints are intended for short-term use, as they are sensitive to heat and light and may fade over time. Direct thermal printing is commonly used for applications such as shipping labels, receipts, and temporary visitor badges.

2. Thermal Transfer Printing: Thermal transfer printers use a ribbon to transfer ink onto various surfaces, providing durable, high-quality labels that withstand exposure to sunlight, chemicals, and varying temperatures. These printers are well-suited for long-lasting barcode labels and wristbands used in demanding environments like healthcare and inventory management.

Types of Thermal Barcode Printers

Barcode printers come in three main types, each designed to suit different usage needs:

• Industrial Printers: Built for high-volume and demanding environments, industrial thermal printers can withstand round-the-clock operation and produce consistently reliable results. They are often used in mission-critical settings such as warehouses and manufacturing. Some industrial models offer RFID encoding options, enabling even greater accuracy in inventory and asset tracking.

• Desktop Printers: Compact yet capable, desktop thermal printers are ideal for moderate-volume needs. They can be used for printing labels, wristbands, and receipts and are suitable for office or retail environments. Desktop printers are available in both thermal transfer and direct thermal options, providing flexibility for different applications.

• Portable/Mobile Printers: Designed for on-the-go use, mobile thermal printers are lightweight, versatile, and compatible with devices like tablets and smartphones via Bluetooth. These printers are perfect for mobile labeling needs, such as printing receipts or wristbands at events, and can enhance productivity in environments where flexibility is key, such as retail and field services.

Applications for Thermal Barcode Printers

Thermal barcode printers offer versatile printing solutions for a wide array of uses:

• Patient ID Wristbands & Labels: Used in healthcare, direct thermal wristbands and labels provide a secure, tamper-evident solution for patient identification.

• Shipping Labels: Direct thermal printers are ideal for shipping labels that will be handled quickly, ensuring clear and efficient labeling.

• Product and Food Labeling: Thermal transfer printers produce durable, high-quality labels that withstand storage and transport, making them perfect for products and food items.

• Receipts, Event Wristbands, and Tickets: Mobile thermal printers enable easy printing on the go for receipts, wristbands, and tickets, offering convenience at events or in retail environments.

IdentiSys offers a wide selection of barcode printing systems, from compact desktop models to robust industrial printers and mobile options. Our team can help you choose the ideal printer for your specific application, ensuring you have the right tools for efficient, high-quality output.

Choosing between thermal transfer and direct thermal printers depends on your specific requirements—whether you need short-term labels or durable, long-lasting tags. Whichever type you need, IdentiSys has options to help streamline and enhance your printing tasks. Contact us today if you have more questions on thermal transfer and direct thermal printers and how to get your printer today. 

The way we manage and issue ID cards has evolved significantly in recent years. Traditional card issuance has long been the standard, but cloud-based ID issuance is emerging as a powerful alternative. Each method has its own advantages and drawbacks, and understanding them can help organizations decide which approach best suits their needs. In this blog, we’ll break down the pros and cons of both cloud-based and traditional ID issuance, and how they compare when it comes to flexibility, security, and cost.

Traditional Card Issuance

Traditional card issuance involves the on-site production of ID cards using desktop card printers. This method has been around for decades and is widely used in businesses, schools, government agencies, and other institutions. The process involves using physical printers, software installed on local computers, and physical media such as cards and ribbons.

Pros of Traditional Card Issuance:

1. Full Control: With traditional systems, you have complete control over the entire card issuance process. Since everything is done in-house, you can manage your own timeline, card design, and production volume.

2. Instant Printing: Having a desktop printer allows you to print ID cards immediately, making it ideal for issuing employee badges, visitor passes, or student IDs on the spot.

3. No Internet Reliance: Traditional card issuance does not require an internet connection, which can be beneficial for organizations with limited or unreliable network access.

4. On-Site Customization: You can customize card layouts, security features (like holograms or watermarks), and other design elements in real-time based on your needs.

Cons of Traditional Card Issuance:

1. Initial Costs: Traditional systems often require a significant up-front investment in card printers, supplies, and software. Maintenance costs for equipment and replacement of consumables can also add up over time.

2. Limited Scalability: If your organization grows or opens multiple locations, managing multiple printers and coordinating card issuance across sites can become challenging.

3. Software Management: Traditional systems often require local installation of ID card design software, which must be updated regularly, potentially leading to compatibility issues or technical support requirements.

4. Physical Storage: You must manage physical storage for card stock, ribbons, and other supplies, as well as maintain printer hardware, which can take up valuable office space.

Cloud-Based ID Issuance

Cloud-based ID issuance moves the entire card management process online. With cloud-based solutions, card design, issuance, and management happen through web-based software, allowing greater flexibility and eliminating the need for physical on-site printers or local software.

Pros of Cloud-Based ID Issuance:

1. Remote Access & Flexibility: Cloud-based solutions allow authorized personnel to access the ID issuance system from anywhere with an internet connection. This is especially useful for organizations with multiple locations or remote workers.

2. Scalability: Cloud-based platforms are ideal for organizations of any size. Whether you're a small business or a large enterprise, cloud solutions can easily scale to meet your needs without the need for additional hardware or infrastructure.

3. Automatic Updates & Maintenance: With cloud-based systems, software updates, security patches, and feature improvements are handled automatically by the provider. This means you’ll always have access to the latest features without needing to install or update anything manually.

4. Enhanced Collaboration: Cloud systems allow for easier collaboration between departments or teams spread across different locations. Users can design cards, approve requests, and track issuance in real-time, regardless of their physical location.

Cons of Cloud-Based ID Issuance:

1. Internet Dependence: Cloud-based solutions require a stable internet connection. If the internet goes down or there are bandwidth issues, access to the ID system may be temporarily unavailable.

2. Data Security Concerns: Although many cloud providers offer robust security, storing sensitive data in the cloud may raise concerns for organizations that prefer to keep everything on-premises. Ensuring compliance with data privacy regulations is crucial.

3. No Immediate Printing: Unlike traditional methods, cloud-based issuance may not provide immediate card printing on-site. However, many cloud services integrate with remote printers or allow for cards to be sent digitally or printed offsite and mailed.

4. Subscription Costs: Subscription fees can add up over time. It’s important to evaluate the long-term cost benefits of each type based on your organization’s specific needs.

Which One Is Right for You?

Both traditional and cloud-based ID issuance have their merits, and the right choice depends on your organization’s specific requirements. If you need immediate card printing on-site and prefer managing everything internally, traditional card issuance may be the best fit. However, if flexibility, scalability, and remote access are priorities, a cloud-based solution can provide greater long-term benefits.

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Whether you prefer the control of traditional card issuance or the flexibility of cloud-based systems, IdentiSys offers both options to meet your needs. If you’re unsure which solution is right for your organization or want to learn more about the advantages of each, our team is here to help. Contact us today for more information or to get started with the solution that works best for you!

In the world of access control and security, technology has seen rapid innovation over the past few decades. One key area that has undergone significant evolution is the humble access card. Once dominated by the magnetic stripe (magstripe) card, the industry has moved toward proximity (prox) cards and now increasingly relies on mobile credentials. Let's take a journey through this transformation, exploring how we got to where we are today.

1. The Era of Magstripe Cards

Magstripe cards were the first widely used solution for electronic access control. Developed in the 1960s, these cards featured a magnetic stripe on the back, similar to those found on credit cards. The stripe stored data that, when swiped through a reader, would allow or deny access.

Despite their ubiquity, magstripe cards had notable vulnerabilities:

• Wear and tear: The physical swiping mechanism meant the stripe would degrade over time, leading to frequent replacements.
• Security risks: Since magstripe data could easily be copied or "skimmed," these cards posed significant security risks. A simple reader could capture and clone the information on the stripe, giving bad actors easy access.

These issues prompted the search for a more secure and durable alternative.

2. The Rise of Prox Cards

In the 1990s, proximity (prox) cards began to gain traction as the next generation of access technology. Unlike magstripe cards, prox cards did not require physical contact with the reader. Instead, they relied on radio frequency identification (RFID) technology to communicate with readers wirelessly. Here’s how prox cards revolutionized access control:

• Durability: Without the need for swiping, prox cards lasted longer, reducing wear and tear.
• Enhanced security: While not perfect, prox cards introduced a more secure layer to access control. The information was stored on a chip inside the card, making it harder to clone than a magstripe.
• Convenience: Users could simply wave or tap their cards near a reader, making the process more seamless and efficient.

Despite these improvements, traditional prox cards had their own limitations. Basic prox card technology lacked encryption, making cloning still possible for determined attackers. This paved the way for the next leap in security technology.

3. The Advent of Smart Cards

Smart cards emerged as an enhanced version of the prox card. Incorporating both RFID and microchip technology, these cards were capable of performing complex encryption and authentication processes.

• Encryption: The data on smart cards is encrypted, significantly reducing the likelihood of cloning or hacking.
• Multi-functionality: Smart cards can store more than just access credentials. They can hold multiple credentials, be used for payments, and even store biometric information.
• Increased adoption: With higher levels of security and functionality, smart cards became widely used in corporate environments, universities, and government facilities.

While smart cards addressed many of the vulnerabilities of older technologies, the industry continued to look for even more advanced and user-friendly solutions.

4. The Shift to Mobile Credentials

As smartphones became a ubiquitous part of daily life, it was only a matter of time before mobile devices entered the access control space. The rise of mobile credentials marks the latest and perhaps most transformative stage in the evolution of prox cards.

• Seamless integration: Mobile credentials eliminate the need for physical cards altogether. Users can store their credentials on a smartphone app and use technologies like Bluetooth Low Energy (BLE) or Near Field Communication (NFC) to gain access by simply tapping or waving their phones near a reader.
• Enhanced security: Mobile credentials often use encryption and multi-factor authentication (MFA), making them much more secure than traditional prox or magstripe cards. Furthermore, lost or stolen phones can be remotely deactivated, adding an extra layer of security.
• Convenience: For users, carrying one less item in their wallets is a huge advantage. Moreover, mobile credentials allow administrators to easily issue, revoke, or update access without the need for physical card distribution.
• Sustainability: As organizations prioritize sustainability, the shift to mobile credentials eliminates the need for plastic cards, reducing environmental impact.

5. What’s Next?

The evolution from magstripe to prox cards and eventually to mobile credentials reflects a broader trend toward convenience, security, and sustainability in the access control industry. Looking forward, we may see the further integration of biometrics, artificial intelligence, and cloud-based solutions into access control systems. The future could involve frictionless access using facial recognition, wearable devices, or even behavioral biometrics.

The journey of prox cards shows how access control technology has adapted to meet the demands of a changing world. As security threats evolve and user expectations continue to rise, the industry will no doubt continue innovating to provide the most secure, convenient, and future-ready solutions.

In conclusion, from the limitations of magstripe cards to the wireless efficiency of prox cards and the digital convenience of mobile credentials, access control technology has come a long way. And with new technologies on the horizon, the evolution is far from over.

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Capturing and processing ID photos for badges is often a cumbersome task that involves long lines, constant back-and-forth emails, and manual management of image files. Whether you're overseeing the enrollment of thousands of students or onboarding employees at a large organization, managing photo submissions can drain time and resources.

Enter RemotePhoto by CloudCard—a game-changing remote ID photo capture solution that simplifies the entire process of capturing, organizing, and processing photos for ID badges. Not only does this solution eliminate the traditional bottlenecks, but it also integrates seamlessly with your existing badging and access control systems. And now, with our special Proof of Concept (PoC) promotion, both higher education institutions and enterprise organizations can try RemotePhoto risk-free for 30 days!

What is RemotePhoto?

RemotePhoto by CloudCard takes the hassle out of collecting and processing photos for ID badges. It allows users to submit their photos from anywhere, and automates the entire process, from provisioning and image approval to downloading the final, processed image. It’s a one-stop solution that reduces time spent on administrative tasks and improves efficiency across the board.

With RemotePhoto, there’s no need for:

• Long lines of unhappy students or employees waiting to have their photos taken on-site.
• Endless email chains requesting the correct photo submissions.
• Multiple rounds of rebadging due to photo errors or inconsistencies.

How Does RemotePhoto Work?

RemotePhoto integrates seamlessly with all major badge production software, including FARGO Connect, Instant ID, Elite ID, BadgePass, CardExchange, and AssureID. Additionally, it is compatible with most access control systems, including Lenel, C-Cure, Genetic, Honeywell, and more.

Here’s what you can expect when you implement RemotePhoto:

1. Easy Provisioning: Simply send a link to your students or employees to submit their photo.
2. Photo Submission: Individuals can upload their photos from their phones or computers, adhering to your organization's photo guidelines.
3. Automated Image Processing: The system automatically reviews and processes the image, ensuring it meets quality standards.
4. Seamless Integration: Once approved, the image is ready for downloading and badging through your existing system.

Proof of Concept (PoC) Trial – Try It for 30 Days!

To help you experience the benefits of RemotePhoto firsthand, we’re offering a limited-time Proof of Concept (PoC) trial, allowing eligible organizations to test the solution for 30 days at no cost. Here’s how the promotion works:

• Higher Education Institutions: If your school has over 5,000 students, you can test RemotePhoto for up to 500 student photos during the 30-day trial.
• Enterprise Organizations: For companies with over 2,500 employees, you can try the solution with up to 500 employee photos over 30 days.

This PoC trial is designed to let you experience the full capabilities of RemotePhoto without any long-term commitments. Whether you’re managing a busy university campus or onboarding new employees, you’ll see firsthand how RemotePhoto streamlines the process, improves efficiency, and enhances the user experience.

Why Choose RemotePhoto by CloudCard?

1. Efficiency: Say goodbye to the time-consuming process of manually organizing and processing ID photos. RemotePhoto automates the entire workflow, freeing up your staff to focus on more important tasks.
2. Convenience: Both students and employees can submit their photos from the convenience of their own devices, anywhere and anytime.
3. Seamless Integration: RemotePhoto works with a wide range of badge production software and access control systems, making implementation easy for organizations of any size.
4. Risk-Free Trial: Our PoC trial offers you a no-cost, no-risk opportunity to test the solution in your environment before making any commitments.

How to Get Started

Interested in simplifying your ID photo capture process? Now’s the time to take advantage of this PoC trial and see how RemotePhoto by CloudCard can transform the way you handle ID photos.

For Higher Education Institutions: If you’re managing student IDs for a school with more than 5,000 students, contact us to start your 30-day PoC trial and process up to 500 student photos for free.

For Enterprise Organizations: If your company has over 2,500 employees, you can test RemotePhoto for 30 days, processing up to 500 employee photos at no cost.

Don’t miss out on this opportunity to streamline your ID photo process and boost operational efficiency. Contact us today to learn more and schedule your free trial!

When purchasing proximity (prox) cards, it's crucial to identify the card type to ensure it is compatible with your access control system. Making the right choice can help you avoid unnecessary purchases, reduce expenses, and streamline your security operations. Let’s expand on the methods for identifying the type of prox card you have and provide additional details on each step.

1. Check for Manufacturer and Model Information

Many prox cards display vital information on the surface, including the manufacturer and model number. Manufacturers such as HID, Identiv, and Schlage typically print their names on the card, often near the card number or along the edges. The model number is equally important because it can pinpoint the card type and its specifications.

• Tip: If the card information is unclear or the printing has worn off, cross-checking with your access control system or vendor could help you retrieve that information.

2. Use a Card Reader

A prox card reader that is compatible with your system can display key information such as the card format, facility code, and even user ID numbers when scanned. Many modern readers can quickly read card data and relay important details back to the user.

• Tip: Some readers are equipped with more advanced functionalities, allowing you to see the card's bit length and encoding format, both of which are crucial in determining whether it will work with your access control system.

3. Reference the Card’s Frequency

Proximity cards typically operate on two different frequencies:

• 125 kHz (low-frequency): Common with older prox cards.
• 13.56 MHz (high-frequency): Used by cards like MIFARE and iCLASS cards, which support more advanced encryption and capabilities.

The frequency of the card is sometimes indicated directly on the card itself. If not, you can use a frequency tester, a small handheld device, to determine the operating frequency.

• Tip: Always ensure that your card reader is compatible with the card’s frequency before purchasing, as mixing frequencies can cause access issues.

4. Consult the System Documentation

Your access control system’s documentation will often specify which card types are compatible. Matching the system’s requirements with the card you have (or plan to purchase) can save you time and money.

• Tip: If your system supports multiple card types, prioritize using cards that offer cost-effectiveness while maintaining necessary security features.

5. Test the Card with Your Access Control System

If you are unsure whether a card is compatible, testing it directly with your existing system is often the fastest method. If the card grants access as expected, you have confirmed a match.

• Tip: Some systems allow for easy addition of new card types through software updates or new configurations. Contact your provider to discuss potential upgrades if you are integrating new card technologies.

6. Use Mobile Apps

With the proliferation of Near-Field Communication (NFC) technology in smartphones, certain mobile apps can now scan proximity cards and identify the card’s type, frequency, and format. These apps are especially useful when you don't have immediate access to a reader or frequency tester.

• Tip: While this method is convenient, always double-check with a physical card reader or your system’s documentation to confirm results.

7. Contact the Manufacturer

If the above methods fail to yield clear results, contacting the card’s manufacturer can provide the most accurate information. Provide them with any visible serial numbers or card identifiers, and they can offer details on card type, usage, and potential compatibility with various systems.

• Tip: Manufacturer websites often have user guides or support sections where you can enter card details for faster identification.

Additional Tips for Managing Prox Cards Efficiently

• Buy in Bulk: Larger organizations can often save by purchasing prox cards in bulk. Many suppliers offer discounted rates for high-volume orders.
• Use Generic Cards: In some cases, using generic or third-party cards compatible with your system can lead to significant savings, as branded cards tend to be more expensive.
• Reprogram Old Cards: If your system allows it, reprogramming existing prox cards can reduce the need for new purchases and help manage inventory more effectively.
• Track Expiration: Some high-security prox cards may have an expiration date. Keep track of card lifespans to avoid being caught off-guard by the need for replacements.

By understanding how to identify your prox cards and implementing these cost-saving measures, you can ensure compatibility with your system, streamline procurement, and optimize your access control infrastructure. Contact us today to speak with an ID expert on how to identify what type of prox card you have.